Jobs at the Hermitage

About the Hermitage Artist Retreat

The Hermitage Artist Retreat is a multi-disciplinary artist retreat uniquely serving artists, the creative process, and the community. The mission of the Hermitage is to inspire and foster the most influential and culturally consequential art and artists of our time. Located on a nine-acre beachfront campus in Manasota Key at the southern tip of Sarasota County, Florida, we provide diverse and accomplished artists with multi-week residencies to create new works of art, theater, music, literature, and more. Hermitage Fellows have frequently described their experiences as “life-changing” and “transformative,” regularly noting that they accomplish more in any two weeks at the Hermitage than they otherwise might in two years. The award-winning original works created at the Hermitage are presented in renowned concert halls, theaters, museums, and galleries throughout our region and across the globe. In addition to the unique and invaluable experience we provide to artists, we take pride in our complementary missions of historic preservation, ecological restoration, and dynamic community engagement.

HermitageArtistRetreat.org
Artistic Director and CEO: Andy Sandberg

Managing Director

POSITION OVERVIEW:

The Hermitage Artist Retreat seeks a Managing Director (MD) with demonstrated executive leadership skills, a deep knowledge of non-profit management and governance, and a passion for the arts and its impact. Over the last two years, the Hermitage has nearly tripled its revenue, staff, and programming; introduced dozens of new partnerships throughout Sarasota County and across the United States; and launched a new annual theater commission. The future is bright with expectations that this growth will continue. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape. In respect to our complementary missions of preservation and community engagement, the MD will play a pivotal role in collaborating with multiple local organizations to bring our missions to life and manage critical partnerships and relationships. This newly created MD role will be hands-on, operational, and strategic.

The Hermitage is the only major arts organization in the Gulf Coast region exclusively committed to the development and creation of new work across all artistic disciplines. Sarasota County is one of the fastest growing economies in the country, with the arts playing a pivotal role in the culture, community, and prosperity of the region.

JOB DESCRIPTION:

Reporting to the Artistic Director/CEO, the Managing Director (MD) will implement and oversee the infrastructure and systems needed to support the daily operations of the organization and the advancement of the strategic plan, serving as a right hand to the CEO. The Managing Director is responsible for rendering the Artistic Director/CEO’s vision into practicable initiatives that are financially sound and supported, and which will inspire the board, staff, artists, and extended community. The MD will be responsible for the oversight of administrative and financial systems including accounting, information technology, risk management, government and community relations, human resources, databases, hospitality, marketing and communications, facilities, policies and practices, and the oversight of all contractors and vendors. As a member of the senior management team, the MD will be involved in a range of strategic planning and internal initiatives. The MD will function as the primary liaison to standing and ad-hoc board committees. The ideal candidate will continually evaluate company policies and practices to ensure maximum operational efficiency. Additionally, in support of our underlying missions of historic and environmental preservation, the MD will function as the direct conduit to various foundations, city, county, state, and federal organizations in the fulfillment of our goals and responsibilities.

PRIMARY RESPONSIBILITIES:

Under the guidance of the Artistic Director/CEO and the Board of Trustees, the MD will update, maintain, and execute the organization’s strategic plan with emphasis on non-profit operations and management; financial results and revenue streams; marketing, communication, and branding; and facilities/property management.

The MD will work collaboratively with all parts of the organization to ensure that all departments are fully integrated and aligned with the organization’s mission, vision, and values, while maintaining and cultivating deep relationships with community partners, locally, nationally, and internationally.

The MD will collaborate with the Artistic Director/CEO to support the development and effective operations of the Board of Trustees. This includes working with Board leadership to optimize efficient operations of the Board and its committees; providing regular written reports to Board; growing the Board through active cultivation and recruitment; and serving as a staff liaison for the standing committees of the Board.

The MD will serve as ‘boots on the ground’ to keep the day-to-day operations of the company running efficiently and successfully.

Overall fiscal management responsibility includes the review and preparation of monthly, quarterly, and annual financial reporting materials and metrics for the Artistic Director/CEO and Board of Trustees. The MD will oversee successful budget implementation, financial forecasting, cash flow, and coordination of audit activities as well as accounts payable and receivable.

The MD will develop relationships, maintain, and grow partnerships and collaborative ventures, while engaging with a wide variety of constituents, including business owners, donors, partner arts organizations, schools and colleges, and elected officials, enhancing the organization’s brand and reputation.  Continue to cultivate and deepen relationships with foundations to grow contributed revenue.

The MD will have overall responsibility for HR policies and practices, including the recruitment and onboarding of staff. The MD will foster an office culture of teamwork, generous collaboration, clear communication, effective delegation, and mutual support.

Overseeing the marketing, branding, and communications efforts of the company, the MD will help to coordinate, develop, and implement marketing and public relations initiatives, sponsorship arrangements, timelines, and campaigns. Additionally, this position will help to promote the company’s mission and identity through managing the thoughtful and meticulous creation and placement of print materials, news stories, website notices, social media, news releases, and other assets.

In the absence of the Artistic Director/CEO (who maintains an active freelance career as a director, writer, and producer), the MD will serve as the representative of the company to all staff, board, artists, and other constituents. This may include donor and fundraising events; programming events; or other like opportunities to represent the Hermitage externally.

The MD will lead the relationships with external governmental, city, and state agencies, as well as local foundations and community organizations; all have an interest in historical and environmental preservation, civic responsibility, and community engagement.

The MD will oversee the general operations of the organization and its facilities. The MD will also be responsible for overseeing emergency planning and contingencies to ensure the safety and security of all employees, artists in residence, and property.

QUALIFICATIONS:

  • A passion for the Hermitage’s mission and the organization’s commitment to supporting artists, the creative process, and the community.
  • Ambitious, entrepreneurial, and goal-oriented – a sense of hustle with a bias for action; the ideal candidate works harder, longer and smarter than most.
  • A creative problem-solver and dream-enabler who finds excitement in pursuing ambitious goals and achieving the highest possibilities; an optimistic leader who looks for ways to execute on every possibility rather than explaining why something is not possible.
  • Demonstrated excellence in oral and written communication skills; strong writing, editing, and proofreading skills are essential.
  • Significant leadership experience with multiple years managing the finance and administration of a substantial non-profit organization or similar business unit. Additional experience in a fast-growing non-profit arts organization of comparable growth trajectory is a plus.
  • Experience in “crisis management” and finding effective and swift resolutions to matters of escalation.
  • Ability to manage sensitive information with diplomacy and discretion.
  • The ability to take accurate notes, summarize and retain information, and seamlessly translate into future communications.
  • Facility in managing multiple priorities and time-sensitive deadlines. Organizational and project-planning skills are paramount, as is the management of multiple institutional partnerships.
  • Available to work evenings and weekends in support of artist programs and donor events on campus and throughout our region.
  • Proficiency with management software, databases, Microsoft Office, Google G-Suite, Zoom, and other relevant applications; familiarity with Salesforce a plus.
  • Bachelor’s Degree and/or equivalent, or higher.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Please Note: This is a full-time position, and non-local candidates will be expected to relocate.

Salary and Benefits: Salary commensurate with experience. Full benefits plan includes medical, dental, and vision, plus an IRA match. A relocation bonus may be provided, as appropriate.

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit Application to: Jobs@HermitageArtistRetreat.org

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are encouraged to submit their materials promptly.

Marketing and Communications Manager

POSITION OVERVIEW:

The Hermitage Artist Retreat seeks a Marketing and Communications Manager with demonstrated marketing, design, and communication skills with a deep knowledge of the various methods and tools to broadly execute our brand and media strategy. Over the last two years, the Hermitage has nearly tripled its revenue, staff, and programming; introduced dozens of new partnerships throughout Sarasota County and across the United States; and launched a new annual theater commission. The future is bright with expectations that this growth will continue. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape.

The Hermitage is the only major arts organization in the Gulf Coast region exclusively committed to the development and creation of new work across all artistic disciplines. Sarasota County is one of the fastest growing economies in the country, with the arts playing a pivotal role in the culture, community, and prosperity of the region.

JOB DESCRIPTION:

Reporting directly to the leadership of the organization, the Marketing and Communications Manager will coordinate, develop, and implement marketing strategies, tools, timelines, and campaigns. This individual will be responsible for managing and executing all media advertising and press relations. This includes promotion for the Hermitage’s 50-60 annual programs and events, artist-media relations, and the overall branding of the organization. Additionally, this position will help to promote the organization’s mission and identity through the thoughtful and detail-oriented creation and placement of print materials, news stories, website notices, social media, news releases, and other assets. The Hermitage offers a broad array of programs and a group of diverse artists with a local, regional, and national brand. This role will effectively market and communicate news and information – through a wide array of platforms including email, print and media, television and radio, social media, and other digital mediums – to new, existing, and diverse audiences to maximize attendance at events and engagement with the Hermitage brand and mission.

PRIMARY RESPONSIBILITIES:

  • Create, produce, and oversee a broad array of promotional, marketing, and communication materials for the organization across print and digital platforms.
  • Build, maintain, and engage an active media list for regular press communications surrounding frequent year-round programs and special events.
  • Draft, edit, and proof press releases on behalf of the organization, in line with the voice and vision of the organization’s Artistic Director and CEO.
  • Manage the timeline of marketing and communication strategies, ranging from eblasts and social media postings to print mailings and distribution of materials.
  • Manage and implement the media and advertising plan for the organization, including any media partnerships and sponsorships, as well as paid print and digital media.
  • Create and design marketing and advertising materials that present a clear, unified, and positive image for the mission, organization, and brand, in line with the vision of the Hermitage’s leadership.
  • Plan, prepare, and place original promotional content such as articles, news and press releases, email, website and social media posts, and other updates on behalf of the organization.
  • Arrange for photography and/or press coverage for programs and events, and oversee relationships with any freelance marketing-related contractors.
  • Capture, organize, and capitalize on archival photographs, videos, press clippings, quotes, and other valuable media records.
  • Create and coordinate multimedia packages and resources; manage, research, and organize all existing and future photo and video materials, logos and branding, press clippings, and other promotional assets.
  • Manage contracted individuals and resources for supplemental graphic design, public relations, and website, as needed.
  • Represent the organization in a variety of settings and events, always promoting the company in the best possible way.
  • Maintain positive relationships with media outlets, institutional partners, and other constituencies.
  • Attend and participate in Hermitage programs, special events, and other ‘all hands on deck’ activities.
  • Perform other related duties, as assigned.

QUALIFICATIONS:

  • A passion for the Hermitage’s mission and the organization’s commitment to supporting artists, the creative process, and the community.
  • Demonstrated excellence in oral and written communication skills; strong editing and proofreading skills are essential.
  • The ability to represent the interests of the Hermitage and the voice of its Artistic Director/CEO accurately to artists, partners and collaborators, and other constituents.
  • Graphic design and editing skills a strong plus.
  • Ability to handle sensitive information with diplomacy and discretion.
  • Facility in managing multiple priorities and time-sensitive deadlines.
  • Organizational and project-planning skills are paramount, as is the management and coordination of multiple institutional partnerships.
  • A sense of ambition, initiative, and ‘hustle.’
  • Appreciation and understanding of the arts.
  • The ability to take accurate notes, summarize and retain information, and seamlessly translate them into future communications.
  • Flexible to work evenings and weekends, as needed, in support of artist programs and donor events on campus and throughout our region.
  • Proficiency with management software, including database, communication, and event management programs.
  • Proficiency with all Microsoft Office, Google G-Suite applications, Zoom and other relevant applications; familiarity with Salesforce a plus.
  • Bachelor’s Degree and/or equivalent, or higher.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Please Note: This is a full-time position, and non-local candidates would be expected to relocate.

Salary and Benefits: Salary commensurate with experience. Full benefits plan includes medical, dental, and vision, plus an IRA match. A relocation bonus may be provided, as appropriate.

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit Application to: Jobs@HermitageArtistRetreat.org

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are encouraged to submit their materials promptly.

Events and Hospitality Assistant (Part-Time/Year-Round)

POSITION OVERVIEW:

We are seeking an individual to provide year-round, part-time events and hospitality support. The Hermitage presents frequent artistic programs throughout the year; provides residency services to artists for multi-week stays in their historic cottages on Manasota Key; and regularly hosts dinners and catering events for donors and artists. 

GENERAL AREAS OF SUPPORT NEEDED:

PROGRAMS AND EVENTS – Setup and breakdown for Hermitage programs, performances, and events, which are offered weekly on our beach and other venues throughout the greater Sarasota region, frequently in partnership with other arts and cultural organizations.

CAMPUS AND HOUSING – Campus operations, which will include the preparation of housing and recreational equipment for the artists in residence, as well as restocking and resetting the cottages between artists. (Please note we have a separate cleaning service.)

DINNERS AND RECEPTIONS – Hospitality support, which may include prepping for, setting up, and breaking down donor dinners, artist dinners, special receptions, etc.

QUALIFICATIONS:

We are looking for individuals who (a) have some events, catering, service, production, and/or hospitality experience; (b) bring a positive energy and sense of hustle to the position; (c) can potentially add or flex their hours as needed; and (d) would enjoy working for a creative and driven staff based in a beautiful beachfront location. Physical strength to move and lift folding tables, chairs, and other related equipment is required. Computer skills and experience with audio-visual equipment are a plus, but not essential.

Our work environment is fast-paced, friendly, and focused on supporting leading artists from around the world, while providing a memorable and positive experience to our audiences and constituents. Come support a creative team making an amazing impact on the development of new artistic work!

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Hours and Compensation: Guaranteed 15 hours per week; generally, on Mondays, Tuesdays, and Fridays. Opportunities for more hours may be available, depending on the organization’s needs and the skillset of the candidate. Offering $18.00-$20.00 per hour, commensurate with experience.

To submit for consideration, send your resume to: Jobs@HermitageArtistRetreat.org