Jobs at the Hermitage

About the Hermitage Artist Retreat

The Hermitage Artist Retreat is a multi-disciplinary artist retreat uniquely serving artists, the creative process, and the community. The mission of the Hermitage is to inspire and foster the most influential and culturally consequential art and artists of our time. Located on a nine-acre beachfront campus in Manasota Key at the southern tip of Sarasota County, Florida, we provide diverse and accomplished artists with multi-week residencies to create new works of art, theater, music, literature, and more. Hermitage Fellows have frequently described their experiences as “life-changing” and “transformative,” regularly noting that they accomplish more in any two weeks at the Hermitage than they otherwise might in two years. The award-winning original works created at the Hermitage are presented in renowned concert halls, theaters, museums, and galleries throughout our region and across the globe. In addition to the unique and invaluable experience we provide to artists, we take pride in our complementary missions of historic preservation, ecological restoration, and dynamic community engagement.

HermitageArtistRetreat.org
Artistic Director and CEO: Andy Sandberg

Managing Director

POSITION OVERVIEW:

The Hermitage Artist Retreat seeks a Managing Director (MD) with demonstrated executive leadership skills, a deep knowledge of non-profit management and governance, and a passion for the arts and its impact. Over the last two years, the Hermitage has nearly tripled its revenue, staff, and programming; introduced dozens of new partnerships throughout Sarasota County and across the United States; and launched a new annual theater commission. The future is bright with expectations that this growth will continue. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape. In respect to our complementary missions of preservation and community engagement, the MD will play a pivotal role in collaborating with multiple local organizations to bring our missions to life and manage critical partnerships and relationships. This newly created MD role will be hands-on, operational, and strategic.

The Hermitage is the only major arts organization in the Gulf Coast region exclusively committed to the development and creation of new work across all artistic disciplines. Sarasota County is one of the fastest growing economies in the country, with the arts playing a pivotal role in the culture, community, and prosperity of the region.

JOB DESCRIPTION:

Reporting to the Artistic Director/CEO, the Managing Director (MD) will implement and oversee the infrastructure and systems needed to support the daily operations of the organization and the advancement of the strategic plan, serving as a right hand to the CEO. The Managing Director is responsible for rendering the Artistic Director/CEO’s vision into practicable initiatives that are financially sound and supported, and which will inspire the board, staff, artists, and extended community. The MD will be responsible for the oversight of administrative and financial systems including accounting, information technology, risk management, government and community relations, human resources, databases, hospitality, marketing and communications, facilities, policies and practices, and the oversight of all contractors and vendors. As a member of the senior management team, the MD will be involved in a range of strategic planning and internal initiatives. The MD will function as the primary liaison to standing and ad-hoc board committees. The ideal candidate will continually evaluate company policies and practices to ensure maximum operational efficiency. Additionally, in support of our underlying missions of historic and environmental preservation, the MD will function as the direct conduit to various foundations, city, county, state, and federal organizations in the fulfillment of our goals and responsibilities.

PRIMARY RESPONSIBILITIES:

Under the guidance of the Artistic Director/CEO and the Board of Trustees, the MD will update, maintain, and execute the organization’s strategic plan with emphasis on non-profit operations and management; financial results and revenue streams; marketing, communication, and branding; and facilities/property management.

The MD will work collaboratively with all parts of the organization to ensure that all departments are fully integrated and aligned with the organization’s mission, vision, and values, while maintaining and cultivating deep relationships with community partners, locally, nationally, and internationally.

The MD will collaborate with the Artistic Director/CEO to support the development and effective operations of the Board of Trustees. This includes working with Board leadership to optimize efficient operations of the Board and its committees; providing regular written reports to Board; growing the Board through active cultivation and recruitment; and serving as a staff liaison for the standing committees of the Board.

The MD will serve as ‘boots on the ground’ to keep the day-to-day operations of the company running efficiently and successfully.

Overall fiscal management responsibility includes the review and preparation of monthly, quarterly, and annual financial reporting materials and metrics for the Artistic Director/CEO and Board of Trustees. The MD will oversee successful budget implementation, financial forecasting, cash flow, and coordination of audit activities as well as accounts payable and receivable.

The MD will develop relationships, maintain, and grow partnerships and collaborative ventures, while engaging with a wide variety of constituents, including business owners, donors, partner arts organizations, schools and colleges, and elected officials, enhancing the organization’s brand and reputation.  Continue to cultivate and deepen relationships with foundations to grow contributed revenue.

The MD will have overall responsibility for HR policies and practices, including the recruitment and onboarding of staff. The MD will foster an office culture of teamwork, generous collaboration, clear communication, effective delegation, and mutual support.

Overseeing the marketing, branding, and communications efforts of the company, the MD will help to coordinate, develop, and implement marketing and public relations initiatives, sponsorship arrangements, timelines, and campaigns. Additionally, this position will help to promote the company’s mission and identity through managing the thoughtful and meticulous creation and placement of print materials, news stories, website notices, social media, news releases, and other assets.

In the absence of the Artistic Director/CEO (who maintains an active freelance career as a director, writer, and producer), the MD will serve as the representative of the company to all staff, board, artists, and other constituents. This may include donor and fundraising events; programming events; or other like opportunities to represent the Hermitage externally.

The MD will lead the relationships with external governmental, city, and state agencies, as well as local foundations and community organizations; all have an interest in historical and environmental preservation, civic responsibility, and community engagement.

The MD will oversee the general operations of the organization and its facilities. The MD will also be responsible for overseeing emergency planning and contingencies to ensure the safety and security of all employees, artists in residence, and property.

QUALIFICATIONS:

  • A passion for the Hermitage’s mission and the organization’s commitment to supporting artists, the creative process, and the community.
  • Ambitious, entrepreneurial, and goal-oriented – a sense of hustle with a bias for action; the ideal candidate works harder, longer and smarter than most.
  • A creative problem-solver and dream-enabler who finds excitement in pursuing ambitious goals and achieving the highest possibilities; an optimistic leader who looks for ways to execute on every possibility rather than explaining why something is not possible.
  • Demonstrated excellence in oral and written communication skills; strong writing, editing, and proofreading skills are essential.
  • Significant leadership experience with multiple years managing the finance and administration of a substantial non-profit organization or similar business unit. Additional experience in a fast-growing non-profit arts organization of comparable growth trajectory is a plus.
  • Experience in “crisis management” and finding effective and swift resolutions to matters of escalation.
  • Ability to manage sensitive information with diplomacy and discretion.
  • The ability to take accurate notes, summarize and retain information, and seamlessly translate into future communications.
  • Facility in managing multiple priorities and time-sensitive deadlines. Organizational and project-planning skills are paramount, as is the management of multiple institutional partnerships.
  • Available to work evenings and weekends in support of artist programs and donor events on campus and throughout our region.
  • Proficiency with management software, databases, Microsoft Office, Google G-Suite, Zoom, and other relevant applications; familiarity with Salesforce a plus.
  • Bachelor’s Degree and/or equivalent, or higher.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Please Note: This is a full-time position, and non-local candidates will be expected to relocate.

Salary and Benefits: Salary commensurate with experience. Full benefits plan includes medical, dental, and vision, plus an IRA match. A relocation bonus may be provided, as appropriate.

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit Application to: Jobs@HermitageArtistRetreat.org

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are encouraged to submit their materials promptly.

Marketing and Communications Manager

POSITION OVERVIEW:

The Hermitage Artist Retreat seeks a Marketing and Communications Manager with demonstrated marketing, design, and communication skills with a deep knowledge of the various methods and tools to broadly execute our brand and media strategy. Over the last two years, the Hermitage has nearly tripled its revenue, staff, and programming; introduced dozens of new partnerships throughout Sarasota County and across the United States; and launched a new annual theater commission. The future is bright with expectations that this growth will continue. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape.

The Hermitage is the only major arts organization in the Gulf Coast region exclusively committed to the development and creation of new work across all artistic disciplines. Sarasota County is one of the fastest growing economies in the country, with the arts playing a pivotal role in the culture, community, and prosperity of the region.

JOB DESCRIPTION:

Reporting directly to the leadership of the organization, the Marketing and Communications Manager will coordinate, develop, and implement marketing strategies, tools, timelines, and campaigns. This individual will be responsible for managing and executing all media advertising and press relations. This includes promotion for the Hermitage’s 50-60 annual programs and events, artist-media relations, and the overall branding of the organization. Additionally, this position will help to promote the organization’s mission and identity through the thoughtful and detail-oriented creation and placement of print materials, news stories, website notices, social media, news releases, and other assets. The Hermitage offers a broad array of programs and a group of diverse artists with a local, regional, and national brand. This role will effectively market and communicate news and information – through a wide array of platforms including email, print and media, television and radio, social media, and other digital mediums – to new, existing, and diverse audiences to maximize attendance at events and engagement with the Hermitage brand and mission.

PRIMARY RESPONSIBILITIES:

  • Create, produce, and oversee a broad array of promotional, marketing, and communication materials for the organization across print and digital platforms.
  • Build, maintain, and engage an active media list for regular press communications surrounding frequent year-round programs and special events.
  • Draft, edit, and proof press releases on behalf of the organization, in line with the voice and vision of the organization’s Artistic Director and CEO.
  • Manage the timeline of marketing and communication strategies, ranging from eblasts and social media postings to print mailings and distribution of materials.
  • Manage and implement the media and advertising plan for the organization, including any media partnerships and sponsorships, as well as paid print and digital media.
  • Create and design marketing and advertising materials that present a clear, unified, and positive image for the mission, organization, and brand, in line with the vision of the Hermitage’s leadership.
  • Plan, prepare, and place original promotional content such as articles, news and press releases, email, website and social media posts, and other updates on behalf of the organization.
  • Arrange for photography and/or press coverage for programs and events, and oversee relationships with any freelance marketing-related contractors.
  • Capture, organize, and capitalize on archival photographs, videos, press clippings, quotes, and other valuable media records.
  • Create and coordinate multimedia packages and resources; manage, research, and organize all existing and future photo and video materials, logos and branding, press clippings, and other promotional assets.
  • Manage contracted individuals and resources for supplemental graphic design, public relations, and website, as needed.
  • Represent the organization in a variety of settings and events, always promoting the company in the best possible way.
  • Maintain positive relationships with media outlets, institutional partners, and other constituencies.
  • Attend and participate in Hermitage programs, special events, and other ‘all hands on deck’ activities.
  • Perform other related duties, as assigned.

QUALIFICATIONS:

  • A passion for the Hermitage’s mission and the organization’s commitment to supporting artists, the creative process, and the community.
  • Demonstrated excellence in oral and written communication skills; strong editing and proofreading skills are essential.
  • The ability to represent the interests of the Hermitage and the voice of its Artistic Director/CEO accurately to artists, partners and collaborators, and other constituents.
  • Graphic design and editing skills a strong plus.
  • Ability to handle sensitive information with diplomacy and discretion.
  • Facility in managing multiple priorities and time-sensitive deadlines.
  • Organizational and project-planning skills are paramount, as is the management and coordination of multiple institutional partnerships.
  • A sense of ambition, initiative, and ‘hustle.’
  • Appreciation and understanding of the arts.
  • The ability to take accurate notes, summarize and retain information, and seamlessly translate them into future communications.
  • Flexible to work evenings and weekends, as needed, in support of artist programs and donor events on campus and throughout our region.
  • Proficiency with management software, including database, communication, and event management programs.
  • Proficiency with all Microsoft Office, Google G-Suite applications, Zoom and other relevant applications; familiarity with Salesforce a plus.
  • Bachelor’s Degree and/or equivalent, or higher.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Please Note: This is a full-time position, and non-local candidates would be expected to relocate.

Salary and Benefits: Salary commensurate with experience. Full benefits plan includes medical, dental, and vision, plus an IRA match. A relocation bonus may be provided, as appropriate.

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit Application to: Jobs@HermitageArtistRetreat.org

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are encouraged to submit their materials promptly.

Alumni Coordinator

The Hermitage is seeking a candidate who is enthusiastic about the organization’s mission: to inspire and foster the most influential and culturally consequential art and artists of our time. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape.

The job requires a high standard of excellence in verbal and written communication skills; strong writing, editing, and proofreading skills are essential. Experience building and managing databases, along with experience in arts or educational organizations is preferred. This role requires exceptional organizational skills, with the ability to multitask and balance a steady stream of deadline-oriented projects. This is a full-time, on-site position in Sarasota County, Florida, working closely among a team of dedicated and driven professionals. The Hermitage offers a competitive salary and benefits package.

POSITION OVERVIEW:

The Alumni Coordinator is accountable for establishing and maintaining meaningful relationships with hundreds of Hermitage artist alumni, with an eye toward advancing our mission and vision through ongoing engagement, advocacy, and ambassadorship. Developing a comprehensive Hermitage artist “Wikipedia” will be fundamental to capturing the historical data of our alumni and understanding the scale, scope, and impact of their Hermitage experience as it relates to their creative process and professional artistic practice. Additionally, this position will help to track and tell the stories of the hundreds of extraordinary works that have been inspired and made possible by the Hermitage. A diverse body of Hermitage alumni from across the country and around the world includes fourteen Pulitzer Prize winners, plus multiple Tony, Oscar, Emmy, and Grammy Award winners and nominees, Poets Laureate, MacArthur ‘Genius’ Grant recipients, Guggenheim Fellows, and more. Each has a unique history with the Hermitage, and the Alumni Coordinator will play a vital role in bringing these stories to life.

This position will be responsible for tracking, monitoring, and maintaining updated contact records and project statuses for all Hermitage Fellows – past, present, and future. In addition to building this complete database and implementing systems to keep alumni records current, this role will help to build and manage opportunities to re-engage our alumni with the organization through programming, community outreach, alumni reunions, newsletters, and more. The Alumni Coordinator will play a critical role in the organization’s development and programming, engaging Hermitage alumni as ambassadors and cultivating alumni support for the organization. The successful candidate must be well organized and capable of engaging in regular phone and email correspondence with hundreds of diverse artists spanning multiple artistic disciplines.

PRIMARY RESPONSIBILITIES:

  • Build and maintain a detailed artist alumni database (the primary focus of the first 12 months in this role). This includes researching and reconnecting with our Hermitage artist alumni; gathering, entering, and migrating historical and narrative data to populate the artist records; and building and improving upon processes to capture, monitor, and maintain accurate alumni records on an ongoing basis.
  • Explore communication opportunities to activate and engage our alumni in ongoing ambassadorship and advocacy efforts.
  • Maintain regular and open lines of communication with hundreds of Hermitage alumni.
  • Plan, implement, and promote alumni programs and initiatives that support the organization’s strategic plan.
  • Explore mentoring, education, and community programs to engage our alumni as ambassadors for the Hermitage.
  • Oversee the engagement and activity of the Hermitage Alumni Council, an ambassador leadership group intended to foster more engagement among alumni-at-large.
  • Promote the work and awareness of our artists to Hermitage constituents through an alumni newsletter, social media engagement, and other means of communication.
  • Support the Development Director in any fundraising initiatives involving Hermitage alumni.
  • Represent the Hermitage on local, regional, and national organizations or committees (as assigned).
  • Perform additional duties, as assigned.

QUALIFICATIONS:

  • A passion for the Hermitage’s mission – to foster and inspire the most influential and culturally consequential art and artists of our time – and a commitment to the organization’s goal of supporting artists, the creative process, and the community.
  • Demonstrated professional experience with project management, artist relations, education programs, and/or community engagement.
  • Strong interpersonal skills and the ability to engage with artists of all backgrounds and interests.
  • Demonstrated excellence in oral and written communication skills; strong writing, editing, and proofreading skills are essential.
  • The ability to represent the interests of the Hermitage and the voice of its Artistic Director/CEO accurately to artists, partners institutions, and other constituents.
  • Ability to handle sensitive information with diplomacy and discretion.
  • Poise and confidence when engaging with alumni through ongoing phone conversations, in-person meetings, and email correspondence.
  • The ability to take accurate notes, summarize and retain information, and seamlessly translate into future communications.
  • Facility in managing multiple priorities and time-sensitive deadlines.
  • A sense of ambition, initiative, and resourcefulness.
  • Bachelor’s Degree and/or equivalent, or higher.
  • Proficiency with all Microsoft Office, Google/G-Suite applications, Zoom, management and database software, and other relevant applications; video capture and editing experience a plus.
  • Familiarity with Salesforce a plus.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Please Note: This is a full-time on-site position, and non-local candidates will be expected to relocate.

Salary: Commensurate with experience.

Benefits: The Hermitage offers competitive health benefits, along with a matching IRA program.

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit Application to: Jobs@HermitageArtistRetreat.org

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are encouraged to submit their materials promptly.

The Hermitage is seeking a candidate who is enthusiastic about the organization’s mission: to inspire and foster the most influential and culturally consequential art and artists of our time. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape.

The job requires a high standard of excellence in oral and written communication skills; strong writing, editing, and proofreading skills are essential. This role requires exceptional organizational skills, the ability to multitask and balance a steady stream of deadline-oriented projects. Previous fundraising or development experience, while an asset, is not required; more important is a desire to build a career in the field of development and/or arts management. This is a full-time, on-site position in Sarasota County, Florida, working closely among a team of passionate and driven professionals. The Hermitage offers a competitive salary and a full benefits program including medical, dental, vision and an IRA match.

POSITION OVERVIEW:

Reporting to the Development Director, the Development Coordinator serves as a key support role to further the mission and goals of the Hermitage Artist Retreat. The Development Coordinator engages with staff, donors, volunteers, and other constituents to advance philanthropic relationships, assists in coordinating fundraising activities and special events, and provides day-to-day administrative support for the development function. Importantly, the Development Coordinator has a focus on providing administrative support to the Development Director with regards to donor relations and patron services. This includes coordinating donor meetings and dinners, events administration, program support, and providing superior customer service to donors and patrons. Special projects may be assigned.

PRIMARY RESPONSIBILITIES:

  • Provide front-line customer support to donors and board members. Actively track and respond to inquiries and provide updates and follow-ups to management.
  • Schedule and coordinate donor meetings, dinners, and other stewardship events and engagements.
  • Responsible for the efficient operation and administration of donor relations needs.
  • Work closely with the Development Director to organize and administer a comprehensive Annual Fund program, including appeals and campaigns, coordinated LYBUNT and SYBUNT outreach, and strategic efforts to broaden the donor database.
  • Cross train in gift processing, data entry, and grant reporting to be able to provide support across the Development team when needed.
  • Create and maintain event timelines and project plans and assist with the maintenance of accurate event records, invitation lists, RSVP management, venue set-ups, check-in process, event committee coordination, etc.
  • Work with vendors and caterers to ensure the smooth and successful operation of galas and other fundraising events.
  • Provide program support (along with Development Associate) in terms of preparation, collateral, registration, and reconciliation.
  • Represent the organization at community events and programs as needed.
  • Coordinate special projects at the direction of the Development Director or the CEO.

QUALIFICATIONS:

  • Demonstrated excellence in organizational, problem-solving, and oral and written communication skills; strong writing, editing, and proofreading skills essential.
  • Passion for the Hermitage Artist Retreat’s mission, vision, and values.
  • Strong administrative and coordination skills; must be detail-oriented with the ability to multi-task, prioritize work and manage time efficiently.
  • Excellent interpersonal skills as a team player; active listener; and, at ease with a wide range of donors, constituents, and backgrounds.
  • Demonstrated high level of customer service skills, focusing on donors, patrons and trustees.
  • Comfortable with donor engagement and public facing presentations.
  • Resilience in a fast-paced, constantly evolving environment.
  • Reliable and resourceful, with a positive “can do” attitude.
  • Proven abilities to follow-up and follow through on tasks and service to customers, bringing requests and issues to full resolution.
  • Pursuit of excellence in all fields of work.
  • Proficient with all Microsoft Office and Google G-Suite applications. Salesforce experience a plus.
  • Flexible to work evenings and weekends, as needed, in support of artist programs and donor events on campus and throughout our region.
  • Proven abilities to handle discreet and confidential information.
  • Ability to operate and troubleshoot basic office equipment, and quickly understand and utilize technical systems and databases.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Salary: Commensurate with experience.

Benefits: The Hermitage offers competitive health benefits, along with a matching IRA program.

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit Application to: Jobs@HermitageArtistRetreat.org

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are asked to submit their materials promptly.