Jobs at the Hermitage

About the Hermitage Artist Retreat

The Hermitage is a multi-disciplinary artist retreat uniquely serving artists, the creative process, and the community. Located on a nine-acre beachside campus in Manasota Key at the southern tip of Sarasota County, Florida, we provide celebrated artists with six-week residences (a flexible bank of time to schedule over two years) to create new works of art, literature, theater, music, and more. Our Hermitage Fellows have described their experiences as “life-changing” and “transformative,” regularly noting that they accomplish more in two weeks at the Hermitage than they otherwise might do in two years. The award-winning original works created at the Hermitage are presented in renowned concert halls, theaters, museums, and galleries throughout our region and across the globe. In addition to the unique and invaluable experience we provide to artists, we take pride in our complementary missions of historic preservation, ecological restoration, and community outreach and engagement.

HermitageArtistRetreat.org
Artistic Director and CEO: Andy Sandberg
Co-Founder and Program Director: Patricia Caswell

Development Director

Job Summary

The Development Director is responsible for planning, organizing, and executing the annual fundraising plan in support of the Hermitage Artist Retreat’s mission and strategic plan. The Hermitage is funded primarily through donors and grantors, and the Development Director plays a vital role as a member of the senior management team. Reporting directly to Andy Sandberg who serves as the Artistic Director and CEO, the Development Director provides both strategic expertise and operational support in all areas of development, including annual, major, and planned giving, institutional grants, and fundraising events. S/he develops dynamic fundraising and communications strategies to deepen donor relationships and expand the base of support. The Development Director collaborates with all Hermitage constituencies, including staff, trustees, donors, artists, marketing and event personnel, volunteers, and community partners. S/he manages colleagues and volunteers when appropriate, ensures best practices throughout fundraising operations, and administers the fundraising software transition and ongoing data management.

Responsibilities

  • Assess needs, apply best practices, develop, and execute a comprehensive annual fundraising plan, integrating all fundraising activities including annual, major, and planned giving, institutional grants, and events.
  • Advise CEO on strategic and operational development-related activity and serve as a collaborator and partner on senior management team.
  • Liaise with the Board of Trustees, including development and finance committees, on all development activities.
  • Foster collaborative individual and institutional partnerships, including vital foundation relationships, to further community awareness and engagement in the Hermitage’s mission.
  • Represent the organization at Hermitage and community events and programs as needed.
  • Develop fundraising strategies to increase donor acquisition and retention, deepen donor engagement, and expand the base of support.
  • Manage fundraising software transition from current database, communication and event management programs to SalesForce, including data migration, record cleaning, and ongoing data management.
  • Develop portfolio of major donors and prospects strategically, creating personalized plans aligning organizational needs with donors’ philanthropic interests and objectives.
  • Oversee grants manager and grant process, including research, application, and reporting. Write and/or edit grant proposals as appropriate.
  • Oversee fundraising event logistics and personnel, including event manager, staff, chair(s), volunteers, and vendors.
  • Manage donor cultivation and appreciation events.
  • Collaborate with colleagues to develop strategic and consistent donor and prospect communications in support of fundraising goals.
  • Generate and edit content and strategy for fundraising communications, including print collateral, website, and digital media.
  • Enlist and collaborate with colleagues and trustees as fundraising ambassadors, to ensure effective messaging and enhance communications network.
  • Manage gift processing, ensuring prompt gift acknowledgement and appropriate donor recognition.
  • Develop, manage, and report progress monthly on the annual fundraising budget (or more frequently, as requested).
  • Develop and implement fundraising policies and procedures as needed.
  • Maximize use of technology for donor and prospect identification, qualification, cultivation, solicitation, and stewardship.
  • Other duties as assigned.

Qualifications

  • Passion for the Hermitage Artist Retreat’s mission, vision, and values.
  • Demonstrated excellence in organizational, managerial, and oral and written communication skills.
  • Proven record of raising major gifts and grants from diverse sources, including  individuals, foundations, corporations and government agencies.
  • Knowledge of and connection to local and/or national funding community.
  • Experience in successful fundraising communications, marketing, and public relations.
  • Excellent interpersonal skills as leader and team player, at ease with a wide range of constituents.
  • Entrepreneurial, with high level of personal initiative, integrity, and positive energy.
  • Sense of humor and “can do” attitude.
  • Proficient with donor management software, including database, communication, and  event management programs.
  • Proficient with Microsoft Office and G-Suite.
  • Ability to operate and trouble-shoot basic office equipment.
  • Bachelor’s degree and a demonstrated history of progressively successful fundraising experience.
  • Graduate degree and/or CFRE or ACFRE accreditation a plus.
  • Familiarity with Salesforce a plus.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of position:
The Hermitage Artist Retreat on Manasota Key, Sarasota County, Florida

Salary and benefits:
Commensurate with experience.

To apply, please submit:
Cover Letter
Resume/CV
Three References

Submit applications to: Jobs@HermitageArtistRetreat.org

Application deadlines:
We are seeking to fill this position in the coming weeks. Candidates are asked to submit their material as soon as possible.

Deputy Director/Operations Manager

Job Summary

Reporting directly to the Artistic Director/CEO, the Deputy Director is responsible for implementing and optimizing systems and tools to enable the Hermitage Artist Retreat team to work effectively and efficiently in support of the organization’s mission. The Deputy Director works in collaboration with artistic, community, and civic institutions, managing and overseeing the Hermitage’s institutional partnerships. This role includes overseeing the Hermitage’s database systems and infrastructure for the organization; financial administration and reporting; human resource practices (including benefits administration); facilities oversight; building and ground projects; compliance and safety; and, serving as a right hand to the CEO.

Responsibilities

  • Oversee the smooth and effective daily operations of the organization and the offices.
  • Implement and review operational policies and procedures.
  • Coordinate and support institutional partnerships with artistic and community partners in the region.
  • Ensure facility, safety and insurance policies and procedures are current, up to date, and fully implemented.
  • Manage all technology platforms and equipment for the organization, including email, software, databases, connectivity, procurement of equipment, assignment of office resources, etc.
  • Oversee all facilities management, maintenance, building, landscaping, and grounds projects.
  • Oversee financial aspects of the organization, managing the bookkeeping vendor relationship, tracking finances, creating financial reports.
  • Coordinate committee meetings and work to ensure productive advancement of the Board’s goals.
  • Support programs and donor event coordination, along with the entire team.
  • Oversee special projects and collaborations.
  • Manage and oversee the Hermitage Alumni Council.
  • Help to coordinate the relationship with external marketing and public relations contract support.
  • Represent the director and the organization when the CEO is unable to be in two places at once; “divide and conquer.”
  • Assist in the onboarding process for new board members and staff and oversee human resources, benefits, and payroll administration.

Qualifications

  • Passion for the Hermitage Artist Retreat’s mission, vision, and values.
  • Demonstrated excellence in organizational, managerial, problem-solving, and oral and written communication skills.
  • Strong editing and writing skills are essential.
  • Multiple years of demonstrated leadership experience in more than one operational area of a non-profit or similar organization – systems and technology, finance, data processing, donor management and tracking, human resource policies and processes, and project management.
  • Excellent interpersonal skills as leader and team player, at ease with a wide range of constituents.
  • Entrepreneurial, with high level of personal initiative, integrity, and positive energy.
  • Sense of humor and “can do” attitude.
  • Proficient with management software, including database, communication, donor, and event management programs.
  • Flexible to work evenings and weekends, as needed, particularly in support of artist programs and donor events.
  • Proficient with Microsoft Office, Google G-Suite, and Quickbooks applications.
  • Ability to operate and troubleshoot technology and equipment.
  • Bachelor’s degree or higher, and a demonstrated history of progressively successful non-profit financial and operations experience.
  • Familiarity with Salesforce a plus.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of position:
The Hermitage Artist Retreat on Manasota Key, Sarasota County, Florida

Salary and benefits:
Commensurate with experience.

To apply, please submit:
Cover Letter
Resume/CV
Three References

Submit applications to: Jobs@HermitageArtistRetreat.org

Application deadlines: We are seeking to fill this position in the coming weeks. Candidates are asked to submit their material as soon as possible.

Development Associate

Job Summary

Reporting to the Development Director, the Development Associate serves as a key support role to further the mission and goals of the Hermitage Artist Retreat. The Development Associate engages with staff, volunteers, and donors to advance philanthropic relationships, assists in coordinating fundraising activities, and provides day-to-day administrative support for the development function. Importantly, the Development Associate is the key manager of the donor management software system, including all the underlying system, process, and technical needs to establish a credible and effective donor database. Additionally, this role is responsible for planning and coordinating events to ensure they are well organized and successfully reflect the mission and brand of the Hermitage. Special projects may be assigned.

Responsibilities

  • With the guidance of the Development Director, manage the donor system transition from the current database and event management programs to SalesForce, including data migration, record cleaning, and ongoing data management/processes.
  • Responsible for the efficient operation and administration of all development needs, including data entry, gift processing, and acknowledgement letters, and any other donor stewardship activities as assigned.
  • Work closely with the Development Director to develop and administer a comprehensive Annual Fund program, including appeals and campaigns, coordinated LYBUNT and SYBUNT outreach, and strategic efforts to broaden the donor database.
  • Maintain and oversee the records of all Hermitage donor circles and ensure the timely and accurate updating of print/website listings, fulfillment of any associated ‘perks,’ and coordination of donor and VIP stewardship events.
  • Create and maintain timelines and project plans and assist with the maintenance of accurate event records, invitation lists, RSVP management, venue set-ups, check in process, event committee coordination, etc.
  • Assist with identifying, soliciting, and stewarding sponsorship gifts for events. Solicit in-kind gifts to minimize costs, serve as primary in-kind contact, and ensure documentation for proper reporting and acknowledgement.
  • Facilitate corporate sponsorship arrangements.
  • Coordinate with appropriate vendors on all aspects of fundraising communications and appeals including design, print collateral, mailings, website, and digital media.
  • Represent the organization at community events and programs as needed.
  • Coordinate special projects at the direction of the Development Director or the CEO, such as the Community Foundation’s “Giving Challenge” or similar.
  • Collaborate with the Development Director and Grants Manager in the timely preparation and submission of grant applications.

Qualifications

  • Demonstrated excellence in organizational, problem-solving, and oral and written communication skills; strong writing, editing, and proofreading skills essential.
  • Demonstrated excellence in the management and administration of donor-related management systems and software, including database, communication, donor, and event management programs. Experience with Salesforce a plus.
  • Passion for the Hermitage Artist Retreat’s mission, vision, and values.
  • Strong project management and coordination skills; must be detail-oriented with the ability to multi-task and manage time efficiently.
  • Excellent interpersonal skills as a team player; at ease with a wide range of constituents and backgrounds.
  • Reliable and resourceful, with a positive “can do” attitude.
  • Proficient with all Microsoft Office and Google G-Suite applications.
  • Flexible to work evenings and weekends, as needed, in support of artist programs and donor events on campus and throughout our region.
  • Ability to operate and troubleshoot basic office equipment, and quickly understand and utilize technical systems and databases.
  • Graphic design and web skills a plus.
  • Bachelor’s degree and/or equivalent. Graduate degree and/or CFRE or ACFRE accreditation a plus.
  • Experience in philanthropic organizations and a good understanding of how non-profits fundraise and operate.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of position:
The Hermitage Artist Retreat on Manasota Key, Sarasota County, Florida

Salary and benefits:
Commensurate with experience.

To apply, please submit:
Cover Letter
Resume/CV
Three References

Submit applications to: Jobs@HermitageArtistRetreat.org

Application deadlines: We are seeking to fill this position in the coming weeks. Candidates are asked to submit their material as soon as possible.