Jobs at the Hermitage

About the Hermitage Artist Retreat

The Hermitage Artist Retreat is a multi-disciplinary artist retreat uniquely serving artists, the creative process, and the community. The mission of the Hermitage is to inspire and foster the most influential and culturally consequential art and artists of our time. Located on a nine-acre beachfront campus in Manasota Key at the southern tip of Sarasota County, Florida, we provide diverse and accomplished artists with multi-week residencies to create new works of art, theater, music, literature, and more. Hermitage Fellows have frequently described their experiences as “life-changing” and “transformative,” regularly noting that they accomplish more in any two weeks at the Hermitage than they otherwise might in two years. The award-winning original works created at the Hermitage are presented in renowned concert halls, theaters, museums, and galleries throughout our region and across the globe. In addition to the unique and invaluable experience we provide to artists, we take pride in our complementary missions of historic preservation, ecological restoration, and dynamic community engagement.

HermitageArtistRetreat.org
Artistic Director and CEO: Andy Sandberg

Executive Assistant/Residency Coordinator

POSITION OVERVIEW:

The Hermitage is seeking a candidate who is enthusiastic about the organization’s mission: to inspire and foster the most influential and culturally consequential art and artists of our time. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape.

The job requires a high standard of excellence in oral and written communication skills; strong writing, editing, and proofreading skills are essential. This role requires exceptional organizational skills, the ability to multitask and balance a steady stream of deadline-oriented projects. This is a full-time, on-site position in Sarasota County, Florida, working closely among a team of passionate, driven, and high-performing professionals. The Hermitage offers a competitive salary and a full benefits program including medical, dental, vision and an IRA match.

The Hermitage is the only major arts organization in the Gulf Coast region exclusively committed to the development and creation of new work across all artistic disciplines. Sarasota County is one of the fastest growing economies in the country, with the arts playing a pivotal role in the culture, community, and prosperity of the region.

JOB DESCRIPTION:

The Executive Assistant/Residency Coordinator reports directly to the Artistic Director/CEO in support of the overall mission. This position is responsible for the efficient operation and coordination of the executive office’s administrative duties and activities, particularly with regards to the day-to-day needs, planning, communications, and organizational processes of the Artistic Director/CEO. Additionally, this position serves to support and coordinate all residency logistics for the Hermitage artists; this includes artist invitations and schedules, travel and accommodations, and meals, as well as assisting with presentations and special events. The Executive Assistant/Residency Coordinator may also support archival projects, data entry, volunteer management, and marketing efforts (as needed). Additionally, this position will play a key role in the support of frequent events and programs. Special projects may be assigned.

PRIMARY RESPONSIBILITIES:

  • Assist the Artistic Director/CEO in all aspects of communication, scheduling, logistics, planning, and organization.
  • Works directly for the Artistic Director/CEO to support the efficient day-to-day operations of the executive office. This includes shared drive management, calendar and schedule coordination, and organization of office inventory and materials.
  • Create and manage systems for tracking the Artistic Director/CEO’s extensive and consistently evolving list of tasks, calls, travels, and correspondences.
  • Manage clerical functions in organizing all incoming mail, invoices, filing, workflow, online accounts, etc.
  • Coordinates logistics and communications for the 80-90 artists-in-residence per year. This includes scheduling of residencies, any applicable travel arrangements, housing assignments and calendars, local travel, and food/beverage, and being present and available for the artists’ needs while in residence.
  • Supports the live and virtual programming of the Hermitage, particularly with regards to the needs of the Artistic Director/CEO, Hermitage artists, venue, and equipment set-up and tear-down, compilation of photos and materials, etc.
  • Manage the reception of incoming visitors and correspondence to ensure timely and effective phone, mail, and in-person communications, both internally and externally, to maintain the Hermitage’s professional image. 
  • Supports the production of email blasts, social media, and other key communications.
  • Record, type, and distribute detailed minutes from staff, board, and committee meetings, as requested.
  • Coordinate volunteer drivers and their schedules.
  • Participates as needed in special projects at the direction of the Artistic Director/CEO.
  • Supports the Artistic Director/CEO with freelance projects and personal tasks that may extend beyond the scope of the Hermitage.

QUALIFICATIONS:

  • Demonstrated excellence in organizational, problem-solving, and oral and written communication skills; strong editing and proofreading skills are essential.
  • Strong project management and coordination skills; must be detail-oriented with the ability to multi-task and manage time efficiently.
  • The ability to synthesize information, and report concisely and clearly to the CEO and other members of the team.
  • Ability to handle sensitive and confidential information with diplomacy and discretion.
  • Excellent interpersonal skills as a team player; at ease with a wide range of constituents and backgrounds.
  • Reliable and resourceful, a positive “can do” attitude with a sense of hustle and initiative.
  • The ability to anticipate and adapt to the ever-changing  needs of the Artistic Director/CEO, and to keep pace with his constant activities.
  • Proficient with management software, including database, communication, and event management programs.
  • Proficient with all Microsoft Office and Google G-Suite applications, Zoom, and other relevant tools; basic design and layout abilities are a plus.
  • Ability to operate and troubleshoot office, computer, and technical equipment, and to quickly understand and utilize technical systems and databases.
  • Flexible to work evenings and weekends whenever needed in support of artist programs and donor events on campus and throughout our region.
  • Bachelor’s degree and/or equivalent (or higher).
  • Proficiency in video/photo editing a plus.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Please Note: This is a full-time, on-site position; non-local candidates would be expected to relocate.

Salary and Benefits: Salary commensurate with experience. Full benefits plan includes medical, dental, and vision, plus an IRA match. A relocation bonus may be provided, as appropriate.

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit application to: Jobs@HermitageArtistRetreat.org

Additional writing samples may be requested further into the process.

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are encouraged to submit their materials promptly.

Marketing Communications Specialist

POSITION OVERVIEW:

The Hermitage Artist Retreat seeks a Marketing Communications Specialist with demonstrated project management, marketing, design, and communication skills. Practical experience with knowledge of the various methods and tools to broadly execute our media strategy is a must. Over the last two years, the Hermitage has nearly tripled its revenue, staff, and programming; introduced dozens of new partnerships throughout Sarasota County and across the United States; and launched a new annual theater commission. The future is bright with expectations that this growth will continue. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape.

This individual will be responsible for consistently communicating and amplifying the Hermitage brand and messaging. The job requires the highest standard of excellence in oral and written communication skills; strong writing, editing, and proofreading skills are essential. This role requires exceptional organizational skills, the ability to multitask and balance a steady stream of deadline-oriented projects, press contacts, and media relationships. Prior project management experience is vital. This is a full-time, on-site position in Sarasota County, Florida, working closely among a team of passionate, driven, and high-performing professionals. The Hermitage offers a competitive salary and a full benefits program including medical, dental, vision and an IRA match.

The Hermitage is the only major arts organization in the Gulf Coast region exclusively committed to the development and creation of new work across all artistic disciplines. Sarasota County is one of the fastest growing economies in the country, with the arts playing a pivotal role in the culture, community, and prosperity of the region.

JOB DESCRIPTION:

Reporting directly to the Managing Director, the Marketing Communications Specialist will coordinate and implement marketing initiatives, timelines, and campaigns. This individual will be responsible for the development and execution of multimedia marketing campaigns and press relations. This includes promotion for the Hermitage’s 50-60 annual programs and events, artist-media relations, and maintaining consistent and accurate messaging as it relates to the branding of the organization. Additionally, this position will help to promote the organization’s mission and identity through the thoughtful and detail-oriented creation and placement of print materials, news stories, website notices, social media, news releases, and other assets. The Hermitage offers a broad array of programs and a group of diverse artists with a local, regional, and national brand. This role will effectively market and communicate news and information – through a wide array of platforms including email, print media, television and radio, social media, and other digital mediums – to new, existing, and diverse audiences to maximize attendance at events and engagement with the Hermitage brand and mission.

PRIMARY RESPONSIBILITIES:

  • Create, produce, and oversee a broad array of promotional, marketing, and communication materials for the organization across print and digital platforms.
  • Build, maintain, and engage an active media list for regular press communications surrounding frequent year-round programs and special events.
  • Draft, edit, and proof press releases on behalf of the organization, in line with the voice and vision of the organization’s Artistic Director/CEO.
  • Manage the timeline of marketing and communication strategies, ranging from eblasts and social media postings to print mailings and distribution of materials.
  • Maintain and execute upon the media and advertising plan for the organization, including any media partnerships and sponsorships, as well as paid print and digital media.
  • Design and execute marketing and advertising materials that present a clear, unified, and positive image for the organization that is in line with the mission, vision, and brand as set forth by the Hermitage’s leadership.
  • Plan, prepare, and place original promotional content such as articles, news and press releases, email, website and social media posts, and other updates on behalf of the organization.
  • Arrange for photography and/or press coverage for programs and events, and oversee relationships with any freelance marketing-related contractors.
  • Capture, organize, and capitalize on archival photographs, videos, press clippings, quotes, and other valuable media records.
  • Create and coordinate multimedia packages and resources; research and organize all existing and future photo and video materials, logos and branding, press clippings, and other promotional assets.
  • Coordinate with any contracted individuals and resources (as needed) for supplemental graphic design, public relations, and website.
  • Represent the organization in a variety of settings and events, always promoting the company in the best possible way.
  • Maintain positive relationships with media outlets, institutional partners, and other constituencies.
  • Attend and participate in Hermitage programs, special events, and other ‘all hands on deck’ activities.
  • Perform other related duties, as assigned.

QUALIFICATIONS:

  • A passion for the Hermitage’s mission and the organization’s commitment to supporting artists, the creative process, and the community.
  • Demonstrated excellence in oral and written communication skills; strong editing and proofreading skills are essential.
  • The ability to represent the interests of the Hermitage and the voice of its Artistic Director/CEO accurately to artists, partners and collaborators, and other constituents.
  • Graphic design and editing skills a strong plus.
  • Ability to handle sensitive information with diplomacy and discretion.
  • Facility in managing multiple priorities and time-sensitive deadlines.
  • Organizational and project-planning skills are paramount, as is the management and coordination of multiple institutional partnerships.
  • A sense of ambition, initiative, and ‘hustle.’
  • Appreciation and understanding of the arts.
  • The ability to take accurate notes, summarize and retain information, and seamlessly translate them into future communications.
  • Flexible to work evenings and weekends, as needed, in support of artist programs and donor events on campus and throughout our region.
  • Proficiency with management software, including database, communication, and event management programs.
  • Proficiency with all Microsoft Office, Google G-Suite applications, Zoom and other relevant applications; familiarity with Salesforce a plus.
  • Bachelor’s degree and/or equivalent, or higher.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Please Note: This is a full-time position, and non-local candidates would be expected to relocate.

Salary and Benefits: Salary commensurate with experience. Full benefits plan includes medical, dental, and vision, plus an IRA match. A relocation bonus may be provided, as appropriate.

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit application to: Jobs@HermitageArtistRetreat.org

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are encouraged to submit their materials promptly.

Senior Development Associate

POSITION OVERVIEW:

The Hermitage is seeking a candidate who is enthusiastic about the organization’s mission: to inspire and foster the most influential and culturally consequential art and artists of our time. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape.

The job requires a high standard of excellence in oral and written communication skills; strong writing, editing, and proofreading skills are essential. This role requires exceptional organizational skills, the ability to multitask and balance a steady stream of deadline-oriented projects. Previous donor or client relations experience is required. This is a full-time, on-site position in Sarasota County, Florida, working closely among a team of passionate, driven, and high-performing professionals. The Hermitage offers a competitive salary and a full benefits program including medical, dental, vision and an IRA match.

The Hermitage is the only major arts organization in the Gulf Coast region exclusively committed to the development and creation of new work across all artistic disciplines. Sarasota County is one of the fastest growing economies in the country, with the arts playing a pivotal role in the culture, community, and prosperity of the region.

JOB DESCRIPTION:

Reporting to the Development Director, the Senior Development Associate serves as a key support role to further the mission and goals of the Hermitage Artist Retreat. Serving as the right hand of the Development Director, the Senior Development Associate engages with staff, donors, volunteers, and other constituents to advance philanthropic relationships, coordinate fundraising activities and special events, manage patron and donor services, and provide day-to-day administrative support for the development function. Importantly, the Senior Development Associate has a focus on providing support to the Development Director with regards to donor relations and patron services. This includes coordinating donor meetings and dinners, events administration, program support, and providing superior customer service to donors and patrons. Special projects may be assigned.

PRIMARY RESPONSIBILITIES:

  • Provide front-line customer support to donors and board members. Actively track and respond to inquiries and provide updates and follow-ups to management.
  • Schedule and coordinate logistics surrounding donor meetings, dinners, and other stewardship events and engagements.
  • Work with vendors and caterers to ensure the smooth and successful operation of galas and other fundraising events.
  • Work closely with the Development Director to organize and administer a comprehensive Annual Fund program, including appeals and campaigns, coordinated LYBUNT and SYBUNT outreach, and strategic efforts to broaden the donor database.
  • Cross train in gift processing, data entry, and grant reporting to be able to provide support across the development team (and other teams, as needed).
  • Create and maintain event timelines, budgets, and project plans; assist with the maintenance of accurate event records, invitation lists, RSVP management, and any applicable event committee coordination.
  • Provide program support (along with Development Coordinator) in terms of preparation, collateral, registration, venue set-up, check-in process, and reconciliation.
  • Represent the organization at community events and programs as requested.
  • Coordinate special projects at the direction of the Development Director and/or the CEO.

QUALIFICATIONS:

  • Demonstrated excellence in organizational, problem-solving, and oral and written communication skills; strong writing, editing, and proofreading skills essential.
  • Excellent interpersonal skills and being at ease with a wide range of donors, constituents, and backgrounds; must be comfortable with donor engagement and public-facing presentations.
  • A team player who is invested in the organization’s success, with a passion for the Hermitage’s mission, vision, and values.
  • Strong administrative and coordination skills; must be detail-oriented with the ability to multi-task, prioritize work and manage time efficiently.
  • Demonstrated experience in a front-facing, relationship-based position.
  • Demonstrated high level of customer service skills, focusing on donors, patrons, and trustees.
  • Resilience in a fast-paced, constantly evolving environment.
  • Reliable and resourceful, with a positive “can do” attitude and a strong sense of urgency.
  • Proven abilities to follow-up and follow through on tasks and service to customers, bringing requests and issues to full resolution.
  • Pursuit of excellence and a commitment to high standards in all aspects of work.
  • Proficient with all Microsoft Office and Google G-Suite applications essential; proficiency with a CRM a plus.
  • Flexible to work evenings and weekends, as needed, in support of artist programs and donor events on campus and throughout our region.
  • Proven abilities to handle discreet and confidential information.
  • Minimum of bachelor’s degree, or equivalent.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Salary and Benefits: Commensurate with experience. 

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit application to: Jobs@HermitageArtistRetreat.org

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are encouraged to submit their materials promptly.