Jobs at the Hermitage

About the Hermitage Artist Retreat

The Hermitage Artist Retreat is a leading national arts incubator and multi-disciplinary artist retreat serving artists, the creative process, and the community. The mission of the Hermitage is to inspire and foster the most influential and culturally consequential art and artists of our time. Located on a nine-acre beachfront campus in Manasota Key at the southern tip of Sarasota County, Florida, we provide diverse and accomplished artists with multi-week residencies to create new works of art, theater, music, literature, dance, and more. Hermitage Fellows have frequently described their experiences as “life-changing” and “transformative,” regularly noting that they accomplish more in any two weeks at the Hermitage than they otherwise might in two years. The award-winning original works created at the Hermitage are presented in renowned concert halls, theaters, museums, and galleries throughout our region and across the globe. In addition to the unique and invaluable experience we provide to artists, we take pride in our complementary missions of historic preservation, ecological restoration, and dynamic community engagement. The Hermitage is the only major arts organization in Florida’s Gulf Coast region exclusively committed to supporting the development and creation of new works across all artistic disciplines. Sarasota County is one of the fastest growing economies in the country, with the arts playing a pivotal role in the culture, community, and prosperity of the region.

HermitageArtistRetreat.org
Artistic Director and CEO: Andy Sandberg

Operations & Facilities Manager

POSITION OVERVIEW:

The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape. In recent years, the Hermitage has more than tripled its revenue, staff, and programming; introduced dozens of new partnerships throughout Sarasota County and across the United States; and expanded its national and international commission initiatives.

The job requires a high standard of excellence in project management, vendor coordination, and facilities oversight, with an appreciation and attentiveness for hospitality. Reporting to the Managing Director, this role requires exceptional organizational skills, plus the ability to multitask and balance a steady stream of detail-oriented and deadline-driven projects. This is a full-time, on-site position in Sarasota County, Florida, working closely among a team of passionate, driven, and high-performing professionals. The Hermitage offers a competitive salary and a benefits program.

JOB DESCRIPTION:

The Hermitage campus currently consists of five historic buildings and a main office/administration house located on approximately nine environmentally protected acres, stretching from the Gulf of Mexico across to the neighboring Lemon Bay. This position is accountable for managing all aspects of the campus and facilities to ensure the safe and rewarding experience of the artists, staff, and audiences. This includes the ongoing upkeep and maintenance of the grounds and buildings for 80-90 artist residencies per year; the smooth operations of office systems and technology platforms; the safety of the artists in terms of security and clean working environments; managing complex construction and campus improvement projects/budgets (while adhering to the historical and ecological guidelines); overseeing the upkeep and environmental issues of the grounds; and being the key contact for all issues related to facilities, maintenance, and insurance (and related financial matters). Reporting to this position is a full-time Events & Hospitality Assistant and a number of third-party facilities vendors engaged on a contract basis.

PRIMARY RESPONSIBILITIES:

  • Accountable for the smooth and effective daily operations of the organization as it relates to facilities, campus grounds, and office systems.
  • Oversees all facilities management, routine maintenance and repairs, building improvements, landscaping and grounds projects, and campus inventory.
  • Implements and reviews operational policies and procedures.
  • Supports all equipment and technical needs for the offices, artist facilities, and community programs.
  • Ensures all property, safety, and insurance policies and procedures are current, up to date, and fully implemented.
  • Develops a grounds maintenance schedule and manages contractors to that schedule.
  • Ensures the campus and facilities are prepared for storms and hurricanes; oversees damage mitigation and campus restoration following notable weather incidents.
  • Oversees vehicle maintenance and repair, as needed.
  • Manages facilities and grounds emergencies (including off-hour emergencies).
  • Ensures the timely and thorough reporting with all applicable government and oversight agencies.
  • Manages all technology platforms, licenses, and equipment for the organization, including software, databases, connectivity, procurement of equipment, assignment of office resources, etc. (Includes oversight of any third-party IT and web support.)
  • Engagement and oversight of key support vendors (contractors, landscapers, event and production ‘crew,’ etc.)
  • Supports financial operations and records for the organization, ensuring timely and accurate payments of invoices, clear communication with our bookkeeper and accountants, and preparing financial reports in various formats.
  • Supports Hermitage programs and special events, along with the entire team, assisting with setup, strike, and audience management.
  • Assists in the onboarding process for new staff with regards to systems, databases, software, and facilities orientation.
  • Special projects, as assigned.

QUALIFICATIONS:

  • Significant experience with organizational, managerial, and problem-solving skills.
  • Complex project management experience. (Experience with project management for construction and building projects a plus.)
  • Excellent written and oral communication skills; ability to manage a steady stream of email and phone communication.
  • A pride of excellence and careful attention to detail in all aspects of work.
  • 5+ years of demonstrated experience in more than one of the following operational areas of a nonprofit or similar organization: facilities/property management, event and hospitality management, systems and technology, database management, and finance.
  • General knowledge of computer systems and technology suited to a growing company.
  • Overall knowledge and/or experience with the maintenance and property management needs for facilities and grounds, i.e., landscaping, irrigation, plumbing, etc. (need not be an expert; management skills plus a general knowledge and ability to learn are acceptable)
  • The ability to make quick decisions with regards to safety of people and preservation of equipment and property.
  • Excellent interpersonal skills as a team player; at ease with a wide range of constituents.
  • Entrepreneurial, with high level of personal initiative, integrity, and positive energy.
  • A sense of “hustle” and a “can do” attitude. This individual is responsible for finding creative solutions and workarounds.
  • Clear communication and diplomacy with government and community agencies.
  • Proficient with management software, including database, communication, and event management programs.
  • Solidly proficient with Microsoft Office (Excel, Word, etc.) and Google Drive/G-Suite applications (QuickBooks familiarity a plus).
  • A passion for the Hermitage Artist Retreat’s mission, vision, and values.
  • Bachelor’s degree, and/or equivalent.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)
Please note: This is a full-time, on-site position; non-local candidates would be expected to relocate to the region. Housing is not provided.

Salary and Benefits:
Salary commensurate with experience. The Hermitage offers competitive health benefits, along with a matching IRA program. A relocation bonus may be provided, as appropriate.

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit application to: Jobs@HermitageArtistRetreat.org

Additional writing samples may be requested further into the process.

Application deadline: We are seeking to fill this position immediately. Candidates are encouraged to submit their materials as soon as possible.

Advertising & Media Coordinator

POSITION OVERVIEW:

The Hermitage Artist Retreat seeks an Advertising & Media Coordinator with demonstrated project management, marketing, design, and communication skills. Practical experience with knowledge of the various methods and tools to broadly execute our advertising, marketing, and media-relations strategy is a must. In recent years, the Hermitage has more than tripled its revenue, staff, and programming; introduced dozens of new partnerships throughout Sarasota County and across the United States; and expanded its national and international commission initiatives. The future is bright with expectations that this growth will continue. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape.

This individual will be responsible for consistently communicating and amplifying the Hermitage brand and messaging. The job requires the highest standard of excellence in oral and written communication skills; strong writing, editing, and proofreading skills are essential. This role requires exceptional attention to detail and organizational skills, the ability to multitask and balance a substantial volume of deadline-oriented projects, press contacts, and media relationships. Prior project management experience is vital. This is a full-time, on-site position in Sarasota County, Florida, working closely among a team of passionate, driven, and high-performing professionals. The Hermitage offers a competitive salary and a benefits program including medical, dental, vision and an IRA match.

JOB DESCRIPTION:

Reporting directly to the Managing Director, the Advertising & Media Coordinator will coordinate and implement marketing initiatives, timelines, and campaigns. This individual will be responsible for the development and execution of multimedia marketing campaigns and press relations. This includes promotion for the Hermitage’s 50-60 annual programs and events, artist-media relations, and maintaining consistent and accurate messaging as it relates to the branding of the organization. Additionally, this position will help to promote the organization’s mission and identity through the thoughtful and detail-oriented creation and placement of print materials, news stories, website notices, social media, news releases, and other assets. The Hermitage offers a broad array of programs and a group of diverse artists with a local, regional, and national brand. This role will effectively market and communicate news and information – through a wide array of platforms including email, print and media, television and radio, social media, and other digital mediums – to new, existing, and diverse audiences to maximize attendance at events and engagement with the Hermitage brand and mission.

PRIMARY RESPONSIBILITIES:

  • Create, produce, and oversee a broad array of promotional, marketing, and communication materials for the organization across print and digital platforms.
  • Build, maintain, and engage an active media list for regular press communications surrounding frequent year-round programs and special events.
  • Draft, edit, and proof press releases on behalf of the organization, in line with the voice and vision of the organization’s Artistic Director/CEO.
  • Manage the timeline of advertising, marketing, and communication strategies, ranging from eblasts and social media postings to print mailings and distribution of materials.
  • Coordinate, maintain, and execute upon the media and advertising plan for the organization, including any media partnerships and sponsorships, as well as paid print and digital media.
  • Design and execute advertising and marketing materials that present a clear, unified, and positive image for the organization that is in line with the mission, vision, and brand as set forth by the Hermitage’s leadership.
  • Plan, prepare, and place original promotional content such as articles, news and press releases, email, website and social media posts, and other updates on behalf of the organization.
  • Arrange for photography and/or press coverage for programs and events, and oversee relationships with any freelance marketing-related contractors.
  • Capture, organize, and capitalize on archival photographs, videos, press clippings, quotes, and other valuable media records.
  • Create and coordinate multimedia packages and resources; research and organize all existing and future photo and video materials, logos and branding, press clippings, and other promotional assets.
  • Coordinate with any contracted individuals and resources (as needed) for supplemental graphic design, public relations, and website updates.
  • Represent the organization in a variety of settings and events, always promoting the company in the best possible way.
  • Maintain positive relationships with media outlets, institutional partners, and other constituencies.
  • Attend and participate in Hermitage programs, special events, and other ‘all hands on deck’ activities.
  • Perform other related duties, as assigned.

QUALIFICATIONS:

  • A passion for the Hermitage’s mission and the organization’s commitment to supporting artists, the creative process, and the community.
  • Demonstrated excellence in oral and written communication skills; strong editing and proofreading skills are essential.
  • The ability to represent the interests of the Hermitage and the voice of its Artistic Director/CEO accurately to artists, partners and collaborators, and other constituents.
  • Graphic design and editing skills a strong plus.
  • A sense of ambition, initiative, and ‘hustle.’
  • Ability to handle sensitive information with diplomacy and discretion.
  • Facility in managing multiple priorities and time-sensitive deadlines.
  • Organizational and project-planning skills are paramount, as is the management and coordination of multiple institutional partnerships.
  • The ability to take accurate notes, summarize and retain information, and seamlessly translate them into future communications.
  • Flexible to work evenings and weekends, as needed, in support of artist programs and donor events on campus and throughout our region.
  • Proficiency with management software, including database, communication, and event management programs.
  • Proficiency with all Microsoft Office, Google G-Suite applications, Zoom and other relevant applications.
  • Familiarity with Adobe Creative Suite (such as Photoshop and InDesign), Canva, and other design software a plus.
  • Bachelor’s Degree and/or equivalent, or higher.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)
Please note: This is a full-time, on-site position; non-local candidates would be expected to relocate.

Salary and Benefits:
Salary commensurate with experience. The Hermitage offers competitive health benefits, along with a matching IRA program. A relocation bonus may be provided, as appropriate.

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit application to: Jobs@HermitageArtistRetreat.org

Additional writing samples may be requested further into the process.

Application deadline: We are seeking to fill this position as soon as possible. Candidates are asked to submit their materials as soon as possible.

Development Coordinator

POSITION OVERVIEW:

The Hermitage is seeking a candidate who is enthusiastic about the organization’s mission: to inspire and foster the most influential and culturally consequential art and artists of our time. The successful candidate should be passionate about having a role in a fast-paced, energized, and rapidly growing arts organization that is looking to make a significant and sustainable impact in both our community and the national artistic landscape.

The job requires a high standard of excellence in oral and written communication skills; strong writing, editing, and proofreading skills are essential. This role requires exceptional organizational skills, the ability to multitask and balance a steady stream of deadline-oriented projects. Previous donor or client relations experience is required. This will be a full-time, on-site position in Sarasota County, Florida, working closely among a team of passionate, driven, and high-performing professionals. The Hermitage offers a competitive salary and a full benefits program.

JOB DESCRIPTION:

Reporting directly to the Development Director, the Development Coordinator serves as a key support role to further the mission and goals of the Hermitage Artist Retreat. The Development Coordinator provides comprehensive day-to-day administrative support for the development team, with a focus on gift processing, program registration processing, daily event reporting, and the maintenance of the organization’s Salesforce database. This position will also support calendar and fiscal year end appeals, cross train on event management, and management of email lists. As a member of the Hermitage team, this position will play a key role in the support of frequent events and programs. Special projects may be assigned.

PRIMARY RESPONSIBILITIES:

  • Responsible for gift processing (including generating acknowledgement letters and bank deposits), data entry, and pre/post-program processing.
  • Track contribution records and generate donor giving reports.
  • Provide program support in terms of preparation/setup/breakdown, printed collateral, attendance registration, and audience-list reconciliation.
  • Manage daily programs reporting and attendance records.
  • Reconcile sales and registration transactions (Square, etc.).
  • Enter and track donor relations activity detail into the database records.
  • Update and manage organization’s customer contact records and system.
  • Assist with activities related to donor receptions, dinners, and special events.
  • Represent the organization at community events and programs, as needed.
  • Oversee development office inventory (supplies, donor relations materials, etc.).
  • Coordinate special projects at the direction of the Development Director, Managing Director, or CEO.

QUALIFICATIONS:

  • Demonstrated excellence in organizational, problem-solving, and oral and written communication skills; strong writing, data entry, and proofreading skills are essential.
  • Careful attention to detail, professionalism, and a thirst for continued growth and learning.
  • Passion for the Hermitage Artist Retreat’s mission, vision, and values.
  • Strong administrative and coordination skills; must be detail-oriented with the ability to multi-task, effectively prioritize long-term and short-term projects , and manage time efficiently.
  • Excellent interpersonal skills as a team player; an active listener; at ease with a wide range of donors, constituents, and backgrounds.
  • Resilience in a fast-paced, constantly evolving environment.
  • Reliable and resourceful; takes initiative with a positive “can do” attitude.
  • Proven abilities to follow-up and follow through on tasks and service to customers, bringing requests and issues to full resolution.
  • Pursuit of excellence in all fields of work.
  • Proficient with all Microsoft Office and Google G-Suite applications. Prior Salesforce experience a plus but not essential.
  • Flexible to work evenings and weekends, as needed, in support of artist programs and special events on campus and throughout our region.
  • Proven ability to handle discreet and confidential information.
  • Ability to operate and troubleshoot basic office equipment and to quickly understand/utilize technical systems and databases.
  • Bachelor’s degree and/or equivalent. 

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of Position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)
Please note: This is a full-time, on-site position; non-local candidates would be expected to relocate.

Salary and Benefits:
Salary commensurate with experience. The Hermitage offers competitive health benefits, along with a matching IRA program. A relocation bonus may be provided, as appropriate.

To apply, please submit:
~ Cover Letter
~ Resume/CV
~ Three References

Submit application to: Jobs@HermitageArtistRetreat.org

Additional writing samples may be requested further into the process.

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are asked to submit their materials promptly.