Jobs at the Hermitage

About the Hermitage Artist Retreat

The Hermitage Artist Retreat is a multi-disciplinary artist retreat uniquely serving artists, the creative process, and the community. Located on a nine-acre beachside campus in Manasota Key at the southern tip of Sarasota County, Florida, we provide diverse and accomplished artists with multi-week residencies to create new works of art, theater, music, literature, and more. Our Hermitage Fellows have described their experiences as “life-changing” and “transformative,” regularly noting that they accomplish more in two weeks at the Hermitage than they otherwise might do in two years. The award-winning original works created at the Hermitage are presented in renowned concert halls, theaters, museums, and galleries throughout our region and across the globe. In addition to the unique and invaluable experience we provide to artists, we take pride in our complementary missions of historic preservation, ecological restoration, and community outreach and engagement.

HermitageArtistRetreat.org
Artistic Director and CEO: Andy Sandberg

Programs Manager

POSITION OVERVIEW:

The Programs Manager reports directly to the Artistic Director/CEO in support of the overall mission of the Hermitage. This position is responsible for ensuring the smooth and successful implementation and execution of year-round artist programs, which can be upwards of  50-60 community programs per year, including live events, virtual experiences, and hybrids. Programs may include concerts, readings, open studios, visual art displays, performance art, lectures, workshops, school visits, or other formats – on the Hermitage campus and at partner organizations throughout our region. This position also manages and coordinates multiple collaborations with other arts, cultural, and educational institutions. In addition, the Programs Manager oversees the Hermitage’s core artist residency program and is responsible for ensuring a positive and enriching experience for all visiting artists (70-80 per year), including special programs such as the family residencies, Florida teaching artists program, and more. Finally, this individual will be responsible for managing the details of ongoing initiatives and commissions, including the annual Hermitage Greenfield Prize and other national programs.

PRIMARY RESPONSIBLITIES:

  • Manage the logistics of all Hermitage programs, collaborations and institutional partnerships, and any related communications surrounding the same, i.e., to “line-produce” the organization’s year-round artist programming.
  • Coordinate and manage the smooth and successful operations of the Hermitage Greenfield Prize and commission, and similar projects in development.
  • Prepare and communicate details for public-facing materials and communications surrounding programs, plus the coordination of the various parties involved, as well as the review and proofing of all marketing and press materials.
  • Manage the artist-in-residence program (with support from a residency coordinator), resulting in 70-80 diverse artists in residence per year. This includes overseeing the scheduling of residencies; applicable travel, housing, and meals; and being present and available for their needs while in residence.
  • Support the idea generation of programming (led by the Artistic Director in collaboration with the artists in residence and partner organizations) to bring the concepts “to life” through developing detail-oriented plans for each program.
  • Establish and oversee ongoing relations with Hermitage artist alumni/ae, as well as maintaining the artist database.
  • Manage the operations of all program needs, including communications to the public, invitation lists, RSVP management, venue set-ups, check-in process, etc.
  • Attend and participate in Hermitage programs, special events, and other ‘all hands on deck’ activities.
  • Participate as needed in special projects at the direction of the Artistic Director/CEO.

QUALIFICATIONS

  • A passion for the Hermitage’s mission and the organization’s commitment to supporting artists, the creative process, and the community.
  • Organizational and project-planning skills are paramount, as is the management and coordination of multiple institutional partnerships.
  • Demonstrated excellence in oral and written communication skills; strong editing and proofreading skills are essential.
  • Experience and knowledge surrounding the successful implementation of both live and virtual programs.
  • The ability to plan for both short-term programs and long-term initiatives.
  • The ability to represent the interests of the Hermitage and the voice of its Artistic Director/CEO accurately to artists, partners and collaborators, and other constituents.
  • The ability to synthesize information, and report concisely and clearly to the CEO and other members of the team.
  • The ability to take accurate notes, summarize and retain key information, and seamlessly translate into future communications.
  • Knowledge of promotion, social media, branding, and all associated materials.
  • A sense of ambition, initiative, and resourcefulness.
  • Excellent interpersonal skills as a team player, at ease with a wide range of constituents and backgrounds.
  • Ability to handle sensitive information with diplomacy and discretion.
  • Flexible to work evenings and weekends, as needed, in support of artist programs and donor events on campus and throughout our region.
  • Proficiency with management software, including database, communication, and event management programs.
  • Proficiency with all Microsoft Office, Google G-Suite applications, Zoom and other relevant applications.
  • Bachelor’s degree and/or equivalent, or higher.
  • Familiarity with Salesforce a plus.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community. 

Location of position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Please note: This is a full-time position, and non-local candidates would be expected to relocate.

Salary and benefits: Commensurate with experience.

To apply, please submit:

  • Cover Letter
  • Resume/CV
  • Three references

Submit Applications to: Jobs@HermitageArtistRetreat.org

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are asked to submit their materials promptly.

Marketing & Communications Manager

POSITION OVERVIEW:

Reporting to the Artistic Director/CEO, the Marketing and Communications Manager will coordinate, develop, and implement marketing policies, programs, timelines, and campaigns. This is a newly created position, and this individual will be responsible for managing and expanding all media advertising and press relations. This includes the Hermitage’s 50-60 annual programs and events, artist-media relations, and the overall branding of the organization. Additionally, this position will help to promote the organization’s mission and identity through the thoughtful and detail-oriented creation and placement  of print materials, news stories, website notices, social media, news releases, and other assets. The Hermitage offers a broad array of programs and a group of diverse artists with a local, regional and national brand. This role will effectively market and communicate news and information – through a wide array of platforms including email, print and media, television and radio, social media and other digital mediums – to new, existing, and diverse audiences to maximize attendance at events and engagement with the Hermitage brand and mission.

PRIMARY RESPONSIBILITIES:

  • Oversee and produce a broad array of digital, print, and email promotional, marketing, and communication materials for the organization.
  • Build, maintain, and engage an active media list for regular press communications surrounding year-round weekly events.
  • Draft, edit, and proof press releases on behalf of the organization, in line with the voice and vision of the organization’s Artistic Director and CEO.
  • Manage the timeline of marketing and communication strategies, ranging from eblasts and social media postings to print mailings and distribution of materials.
  • Manage and implement the media and advertising plan for the organization, including any media partnerships and sponsorships, as well as paid print and digital media.
  • Ensure that all materials present a clear, unified, and positive image for the mission, organization, and brand, in line with the vision of the Hermitage’s leadership.
  • Plan, prepare, and place original promotional content such as articles, news and press releases, email, website and social media posts, and other updates on behalf of the organization.
  • Arrange for photography and/or press coverage for programs and events, and oversee relationships with any freelance marketing-related contractors.
  • Create and coordinate multimedia packages and resources; manage, research, and organize all existing and future photo and video materials, logos and branding, press clippings, and other promotional assets.
  • Manage contracted individuals and resources for graphic design, public relations, and website, as needed.
  • Represent the organization in a variety of settings and events, always promoting the company in the best possible way.
  • Maintain positive relationships with media outlets, institutional partners, and other constituencies.
  • Attend and participate in Hermitage programs, special events, and other ‘all hands on deck’ activities.
  • Perform other related duties, as assigned.

QUALIFICATIONS

  • A passion for the Hermitage’s mission and the organization’s commitment to supporting artists, the creative process, and the community.
  • Demonstrated excellence in oral and written communication skills; strong editing and proofreading skills are essential.
  • The ability to represent the interests of the Hermitage and the voice of its Artistic Director/CEO accurately to artists, partners and collaborators, and other constituents.
  • Ability to handle sensitive information with diplomacy and discretion.
  • Facility in managing multiple priorities and time-sensitive deadlines.
  • Organizational and project-planning skills are paramount, as is the management and coordination of multiple institutional partnerships.
  • A sense of ambition, initiative, and ‘hustle.’
  • Appreciation and understanding of the arts.
  • The ability to take accurate notes, summarize and retain information, and seamlessly translate them into future communications.
  • Flexible to work evenings and weekends, as needed, in support of artist programs and donor events on campus and throughout our region.
  • Proficiency with management software, including database, communication, and event management programs.
  • Proficiency with all Microsoft Office, Google G-Suite applications, Zoom and other relevant applications.
  • Bachelor’s Degree and/or equivalent, or higher.
  • Familiarity with Salesforce a plus.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Please note: This is a full-time position, and non-local candidates would be expected to relocate.

Salary and benefits: Commensurate with experience. 

To apply, please submit:

  • Cover Letter
  • Resume/CV
  • Three References

Submit Applications to: Jobs@HermitageArtistRetreat.org

Application Deadline: We are seeking to fill this position as soon as possible. Interested candidates are asked to submit their materials promptly.

Grants Manager

POSITION OVERVIEW:

Reporting to the Development Director, the Grants Manager will be methodical, strategic, and resourceful in managing grants relations, identifying new sources of funding, and developing a sustainable and effective grants database and program. The Grants Manager will be fully accountable for a portfolio of existing grants and developing a larger portfolio of grants that are aligned with the mission. The Grants Manager will develop a deep understanding of the Hermitage’s mission, vision, and needs, and be well equipped to seek grant opportunities to help sustain those needs on a short-term and long-term basis. Duties include managing overall grant efforts; writing and submitting all government, foundation, and other eligible grants; identifying new sources of grant funding locally, nationally, and internationally; optimizing the grants administration process; preparing and delivering concise progress reports; ensuring and reporting on compliance with grant regulations and expectations; reviewing grant proposals; managing the grants database; fostering relationships with donor agencies and foundations; and preparing financial reports.

PRIMARY RESPONSIBILITIES:

  • Efficiently maintain and sustain the grants database, ensuring the accuracy of data, the ability to report, and the opportunity to track compliance to new and existing grants.
  • Navigate through recent and archived grants that have previously been submitted and approved, and cull through other promotion and copy materials, as well as special program descriptions, and write an effective grant that is careful, thoughtful, and professional.
  • Continually research and explore new grant opportunities through foundations and organizations supporting the arts, as well as other historical, ecological, educational, and community programs, and determine which opportunities are aligned with our mission.
  • Research and fully understand the mission, vision, and objectives of the Hermitage to the degree they can represent the Hermitage and its constituents in a compelling manner.
  • Write and communicate an effective and efficient narrative that can be implemented and adapted for a myriad of grant applications.
  • Develop financial tracking and reporting and prepare progress reports as requested.
  • Track and monitor the results of all applications. For those applications that are declined, research what we could have done better or differently, and be prepared to re-apply for grants.
  • Maintain positive relationships with fund providers, foundations, agencies, and other stakeholders.
  • Attend and participate in Hermitage programs, special events, and other “all hands on deck” activities.
  • Participate as needed in special projects at the direction of the Artistic Director/CEO and Development Director.

QUALIFICATIONS:

  • A passion for the Hermitage’s mission and the organization’s commitment to supporting artists, the creative process, and the community.
  • Demonstrated excellence in oral and written communication skills; strong writing, editing, and proofreading skills are essential.
  • The ability to represent the interests of the Hermitage and the voice of its Artistic Director/CEO accurately to artists, partners and collaborators, and other constituents.
  • Ability to handle sensitive information with diplomacy and discretion.
  • The ability to take accurate notes, summarize and retain information, and seamlessly translate into future communications.
  • Facility in managing multiple priorities and time-sensitive deadlines.
  • Organizational and project-planning skills are paramount, as is the management and coordination of multiple institutional partnerships.
  • A sense of ambition, initiative, and resourcefulness.
  • Flexible to work evenings and weekends, as needed, in support of artist programs and donor events on campus and throughout our region.
  • Proficiency with management software, including databases.
  • Proficiency with all Microsoft Office, Google G-Suite applications, Zoom and other relevant applications.
  • Bachelor’s Degree and/or equivalent, or higher.
  • Familiarity with Salesforce a plus.

The Hermitage Artist Retreat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, artists, guests, and members of our community.

Location of position: The Hermitage Artist Retreat on Manasota Key (Sarasota County, Florida)

Please note: This is a full-time position, and non-local candidates may be expected to relocate.

Salary and benefits: Commensurate with experience.

To apply, please submit:

  • Cover Letter
  • Resume/CV
  • Three References

If available, please also include a list of successful grants, as well as a grant-writing sample (or comparable writing sample that demonstrates your writing and communication skills).

Submit Applications to: Jobs@HermitageArtistRetreat.org

Application deadline: We are seeking to fill this position as soon as possible. Interested candidates are asked to submit their materials promptly.